Senior Administrative Assistant

Senior Administrative Assistant

(THIS POSITION HAS BEEN FILLED: 3/1/2022)

Full time – Based in a U.S. Hub Office (see below)

Starting Salary Range: See below for details

Who We Are:

When you work for Moishe House (pronounced moy-shuh), you become a part of something BIG: a global nonprofit that builds peer-led Jewish communities for young adults around the world! Founded in 2006, Moishe House funds, trains, and educates young adults to create pluralistic, inclusive, and welcoming Jewish communities as House Residents, MHWOW Hosts, Peer-Led-Retreat Facilitators, and in our Bases. To date, there are more than 150 Moishe House communities in over 30 countries, and we’re still growing!

Moishe House is seeking a detail oriented team player to join our team as a Senior Administrative Assistant, providing day-to-day support to our Sr. Director of Jewish Education and the Jewish Education department, and executing event and logistics coordination for Learning Retreats in North America.

All voices are needed at Moishe House. Every new member of the Moishe House team is an opportunity for us to introduce fresh perspectives, talent, and skills into our workforce and our communities. People who identify as Black, Indigenous, and People Of Color (BIPOC) and historically marginalized groups, including, People with Disabilities, People from the LGBTQ+ communities are all encouraged to apply for our open positions!

We seek employees from diverse backgrounds, faiths, and life experiences to join our team located in the United States, South America, Europe, and the former Soviet Union. Our vision, in part, is for a fair and equitable workplace, where diversity is celebrated and can truly flourish. We recognize we have a ways to go and a lot to learn.

Who You Are and What You’ll Do:

• You are truly a team player and are glad to assist in areas and projects as needed
• You are highly organized and have advanced skills in spreadsheets, databases, MS Office, Google
• You have proven ability to multitask and monitor several projects at all times, to work well under pressure, and to manage time effectively
• You have experience in effectively collaborating and working independently and self-sufficiently with a team spread out across multiple geographic areas
• You are a highly skilled communicator (written and verbal), and a natural project manager and organizer, preparing agendas, ensuring metrics are recorded accurately and on time, and preparing documents and presentations
• You have significant experience working with Jewish Educational organizations and/or have knowledge of Jewish Traditions, Holidays and basic Hebrew
• You’ll play a key role in supporting our Jewish Education Department, including:
  • Tracking and managing data systems (Salesforce, Stripe, Typeform, Zapier, and more) and Judaica inventory for learning retreats and Moishe Houses/Pods
  • Organizing, executing, and assisting with departmental educational offerings and team functions, such as staff learning offerings, Education Department meeting agendas and annual summits, off-site gatherings, and team social events
  • Liaising with external constituents, including retreat participants, retreat, travel, and Judaica vendors, and independent contractors
  • Coordinating logistics related to Immersive Jewish Learning Retreats, including initial and follow up email communication with participants, processing reimbursements, assisting with recruitment as needed, and staffing up to 4 retreats per year in a support capacity
  • Managing complex calendaring for the Senior Director of Jewish Education and the Jewish Education department, facilitating arrangements for domestic and international travel, and processing reimbursements
  • Editing educational materials for retreats and staff gatherings using Canva or similar graphic editing tools

• You have an Associate’s Degree or equivalent additional years of full-time relevant experience as a substitute for the degree. Bachelor’s degree preferred
• You have a minimum of 3 years’ full-time professional experience in an administrative or similar role
• You’re known for your excellent verbal and written communication abilities across all level of an organization
• You possess intermediate-level proficiency with Microsoft Office, Google Suite, and other office management tools
• You embrace and effectively demonstrate the Moishe Mindset: Be the Difference, Connect & Listen, Invest Wisely, Embrace the Unknown, Own It!, Value People, and Work Well, Live Well, and Have Fun!
• You have eligibility to work in the United States without employer sponsorship

The Fine Print:

The Senior Administrative Assistant is a full-time (non-exempt), year-round position, and requires weekday office hours to complete job requirements. This position works in one of our U.S. hub offices (Encinitas, Chicago, New York, Washington, D.C., or Charlotte). This position is supervised by the Director of Jewish Education.

Beginning in early 2022, we’re excited to be returning to a hybrid work schedule at our Hub Offices, where employees can choose to work remotely 2 days per week and collaborate in-person with coworkers the rest of the week (Wednesday will be a day we are all in the office together!).

Employees will receive prior notice in advance of starting this new schedule.  Moishe House requires “full vaccination” for all staff to travel, work in offices, and participate in any Moishe House group gatherings. We use the CDC’s definition of “full vaccination” as the standard, with variations based on country as needed.

How Moishe House Takes Care of You:

• Healthcare: Health, vision, dental, and mental health benefits ($0 employee contribution option available)
• Time off: 15 days paid time off (used as needed for personal, vacation, and sick days) per year that increases with continued employment (additional benefits for former Hillel and BBYO employees through the Talent Alliance) PLUS office closures and up to 7 floating holidays for Jewish and US holidays
• 401(k): up to 3% matching after one year of employment
• Flexible Spending Account options
• Quarterly paid day of service
• Highly qualified, creative, and go-getter teammates and a dedicated supervisor
• Company discounts on flights, hotels, sporting events, concerts amusement parks, gyms, and more through Plum Benefits
• Schedule options to accommodate your work and lifestyle
• Opportunity to work in one of our U.S. Hub Offices (Charlotte, Chicago, Encinitas, DC, or NYC)!

How Moishe House Pays You:

• Moishe House’s starting salary ranges are based on education, experience, location, and skillset required for each role
• This is a non-exempt hourly position; starting hourly rate for this position:
  • Charlotte, NC: $19/hour – $22/hour
  • Chicago, IL or Encinitas, CA: $20/hour – -$23/hour
  • NYC or DC: $23/hour-$26/hour
• Annual merit-based salary increase

How Moishe House Invests in You:

• $750 USD annual professional development fund
• One-on-one Jewish learning with an educator of your choice
• Local professional learning opportunities
• Opportunities for advancement through career path planning

Possible Steps in Our Hiring Process:

How to Apply:

Please email all of the following items to careers@moishehouse.org with “Senior Administrative Assistant” with your first and last name AND preferred location IN THE SUBJECT LINE:

• Cover letter – Tell us your story and why Moishe House!
• Resume – Start Date/End Date (in month/year format) for each position you’ve held, providing information on gaps in employment.

Moishe House is a dynamic organization that recognizes and supports individuals from a broad range of experiences and backgrounds.  We are proud to be an equal opportunity employer.  All qualified applicants will be considered for employment without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer-related or HIV/AIDS-related), genetic information, or sexual orientation.