(This position is on hold while we conduct interviews)
Global Communities Retreats Manager
Full time – London, United Kingdom preferred
(other large European cities considered)
Starting Salary Range: See below for details
Who We Are:
When you work for Moishe House (pronounced moy-shuh), you become a part of something BIG: a global nonprofit that builds peer-led Jewish communities for young adults around the world! Founded in 2006, Moishe House funds, trains, and educates young adults to create pluralistic, inclusive, and welcoming Jewish communities as House Residents, MHWOW Hosts, and Peer-Led-Retreat Facilitators. To date, there are more than 140 Moishe House communities in over 30 countries, and we’re still growing!
The Global Communities Retreats Manager reports to the Director of Global Communities, and is responsible for planning and implementing all aspects of our annual resident training conferences and our Staff-led Retreat Program for our global communities, while ensuring uniquely crafted, high quality retreat experiences for participants. The Global Communities Retreats Manager partners with the Education Team to ensure that the gatherings align with Moishe House’s educational strategy of engagement with its global constituents.
This position is located in our global hub office in London, United Kingdom. Applicants for this position must be able to work in the United Kingdom without employer sponsorship.
All voices are needed at Moishe House. Every new member of the Moishe House team is an opportunity for us to introduce fresh perspectives, talent, and skills into our workforce and our communities. People who identify as Black, Indigenous, and People of Color (BIPOC), People with Disabilities, People from the LGBTQ+ communities are all encouraged to apply for our open positions!
We seek employees from diverse backgrounds, faiths, and life experiences to join our team located in the United States, South America, Europe, and the former Soviet Union. Our vision, in part, is for a fair and equitable workplace, where diversity is celebrated and can truly flourish. We recognize we have a ways to go and a lot to learn!
Who You Are and What You’ll Do:
- You believe in our mission of creating vibrant communities around the world, have a passion for serving others, place high value in being part of a strong team, and are excited to join a dynamic, inspirational organization
- You are a go-getter with a proven track record for success in leadership and event planning roles
- You are a team player, willing to celebrate wins and to give, receive and incorporate constructive feedback
- You are flexible, adaptable, and willing to embrace the unknown aspects and challenges of event planning
- You are fluent (written and verbal) in English. We have a strong preference for candidates who are fluent and bilingual in English and Spanish.
- You are able and excited to travel frequently (once per month on average)
- You are highly skilled at adhering to deadlines with competing demands
- You have excellent organizational, multi-tasking, and project management skills while managing many moving parts
- You will collaborate and partner with the Global and Retreats Teams on two primary areas:
- Retreat and Conference Logistics (65%):
- Plan, manage, and oversee all retreat and conference logistics for approximately 6 global overnight, weekend learning retreats, and 2 resident training conferences per year, including coordinating retreat schedules with the Jewish Education Team and collaborating with the Moishe House team.
- Serve as our logistics point person on the ground before and during retreats in case of emergencies. Retreat travel typically requires being away from home on Wednesdays through Sundays. Time off is provided in exchange for weekend work.
- Research and secure vendors for lodging, transportation, and event services, for global retreats and conferences; negotiate price-efficient and risk-free contracts, and resolve issues that may arise with retreat and conference venues, other vendors, and service providers
- Manage all aspects of retreat and conference registration and evaluation, including communicating needs to vendors and processing payments, and addressing all questions and customer service needs related to the event experience
- Provide administrative support (e.g. schedules, contracts, registration lists) and prepare on-site materials for the Retreat or Conference Team.
- Coordinate international (and, where applicable, UK domestic) travel for retreat and conference staff and participants per our guidelines and policies
- Track and budget all retreat and conference expenses
- Order and maintain retreat supply storage
- Collaborate on ongoing scheduling, staffing, and details for all Global Communities Immersive Jewish Learning Retreats. Ensure uniquely crafted, high-quality retreat experiences
- Collaborate with other members of the wider team on ad hoc projects including thought partnerships
- Support the Retreats and Development teams in providing language for grant proposals and reports as well as collecting, analyzing, and presenting data on learning retreat outcomes
- Retreat Recruitment (35%):
- Own and continually develop strategies for retreat participant recruitment systems and protocol. Manage retreat recruitment goals and execution with members of the Global and Retreats teams
- Update Social Media and Moishe House website, execute marketing, and follow-up on strategy for retreat programs
- Partner with the Marketing & Communications team to ensure quality production and delivery of all retreat graphic, social media and advertising assets
- You have a Bachelor’s Degree in Business, Nonprofit Management, Jewish Studies, or another related field. Additional 4 years of full-time relevant experience may be substituted for the degree.
- You have a minimum of two years full-time post-undergraduate professional experience in the Jewish community; experience related to education and/or event planning is strongly preferred.
- You have significant demonstrated experience in program management, partner relations, and administrative support
- You bring demonstrated excellent written and verbal communication skills, meticulous attention to detail and record-keeping, and experience with partnered programs.
- You are highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google (Docs, Sheets, Calendars), Salesforce and other CRM systems as designated by the organization. Additional technical experience and/or knowledge of database systems such as Typeform, Zapier, and Monday.com strongly preferred.
- You have experience effectively monitoring multiple projects at all times and work well under pressure
- You embrace and demonstrate the Moishe Mindset: Be the Difference, Connect & Listen, Invest Wisely, Embrace the Unknown, Own It!, Value People, and Work Well, Live Well, and Have Fun!
- You have eligibility to work in the United Kingdom without employer sponsorship
The Fine Print:
The Global Communities Retreats Manager is a full-time position, and requires weekday office hours plus weekends and/or evenings and travel during retreats, to complete job requirements.
This position is based in London, UK. Beginning in early 2022, we’re excited to be returning to a hybrid work schedule at our Hub Offices, where employees can choose to work remotely 2 days per week and collaborate in-person with coworkers the rest of the week (Wednesday will be a day we are all in the office together!). Employees will receive prior notice in advance of starting this new schedule. Our London Hub is located in Camden Stables Market area.
How Moishe House Takes Care of You:
- 21 days paid time off (PTO) per year that increases with continued employment; additional benefits for former Hillel and BBYO employees via the Talent Alliance
- Office closures and floating holidays for Jewish and UK Bank Holidays
- Pension plan matching
- Quarterly paid day of service (give back to your community!)
- Highly qualified, creative, and go-getter teammates and a dedicated supervisor
- Work schedule options to accommodate your work and lifestyle
How Moishe House Pays You:
- Moishe House’s starting salary ranges are based on education, experience, location, and skillset required for each role
- Starting salary range for this position: £28,000 – £32,000 (GBP)
- Annual merit-based salary increase
How Moishe House Invests in You:
- Annual professional development fund
- One-on-one Jewish learning with an educator of your choice
- Paid work travel with perks including travel allowance, fitness classes, and accommodations
- Local professional learning opportunities
- Opportunities for advancement through Moishe House’s career path planning
- Opportunities to attend Moishe House Learning Retreats and Conferences
Possible Steps in Our Hiring Process:
Send us your resume, and cover letter, and you’ll hear back from us!
|Video interview using a web-based platform
||Skills assessment, and interview(s) with the hiring manager(s) and team
||We’ll check your references to hear about your past experience
||Get an offer letter, sign it, start your Moishe House journey!
How to Apply:
Please email the following items to email@example.com with “Global Communities Retreats Manager” with your first and last name AND preferred location IN THE SUBJECT LINE:
- Cover letter – Tell us your story and why Moishe House!
- Resume – Start Date/End Date (in month/year format) for each position you’ve held and please explain any gaps in employment.
Moishe House is a dynamic organization that recognizes and supports individuals from a broad range of experiences and backgrounds. We are proud to be an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer-related or HIV/AIDS-related), genetic information, or sexual orientation.