Associate Director, House & Pod Support

Associate Director, House & Pod Support

(THIS POSITION HAS BEEN FILLED: 2/22/22)

Full time – Based in a Hub Office

Starting Salary Range: See below for details

Who We Are:

When you work for Moishe House (pronounced “moy-shuh”), you become a part of something BIG: a global nonprofit that builds peer-led Jewish communities for young adults around the world! Founded in 2006, Moishe House funds, trains, and educates young adults to create pluralistic, inclusive, and welcoming Jewish communities as House Residents, MHWOW Hosts, Peer-Led-Retreat Facilitators, and in our Bases. To date, there are more than 150 Moishe House communities in over 30 countries, and we’re still growing!

Moishe House is seeking a detail-oriented leader to join our team as the Associate Director of House & Pod Support. The Associate Director of House & Pod Support supervises the House Support team and provides support to the Resident Support Team and Senior Director of Houses & Pods by ensuring administrative and data operations support run smoothly. This role is perfect for someone with strong project management, data and leadership skills seeking an opportunity to make a lasting impact!

All voices are needed at Moishe House. Every new member of the Moishe House team is an opportunity for us to introduce fresh perspectives, talent, and skills into our workforce and our communities. People who identify as Black, Indigenous, and People of Color (BIPOC), People with Disabilities, People from the LGBTQ+ communities are all encouraged to apply for our open positions!

We seek employees from diverse backgrounds, faiths, and life experiences to join our team located in the United States, South America, Europe, and the former Soviet Union. Our vision, in part, is for a fair and equitable workplace, where diversity is celebrated and can truly flourish. We recognize we have a ways to go and a lot to learn.

Who You Are and What You’ll Do:

• You believe in our mission and bring efficient data management and leadership experience to the team and our organization
• You have a passion to lead and motivate others to do work that supports the larger team, helping others keep on track through your strong administrative and project management skills
• You look forward to growing your leadership competency, leading the House & Pods administrative support team by:
  • Providing direct supervision, training, development, coaching, and performance management for administrative support staff, and maintaining strong employee relationships
  • Overseeing and managing administrative support functions including details of Department meeting agendas, annual summits, and off-site gatherings
  • Assessing current departmental and organizational practices and procedures, and making recommendations for improvements
  • Coordinating audits, surveys, and email communications with constituents, ensuring metrics are recorded accurately and on time, and preparing documents and presentations
  • Liaising with external vendors including tech consultants, independent contractors, and others as directed
  • Overseeing logistics for annual constituent conferences and team gatherings, including email communication, managing registration, processing reimbursements, and sourcing and managing vendors
  • Managing the team, providing complex calendaring for the Houses and Pods Department, facilitating arrangements for domestic and international travel, and processing reimbursements
• You are a tech savvy project manager, work well under pressure, and manage time effectively
• You have a Bachelor’s Degree in business, finance, or another related field; four years’ additional related full-time work experience may be substituted for the degree
• You have a minimum of 3 years’ post-undergraduate relevant full-time professional experience with progressive responsibilities performing administrative support and/or data management functions, preferably in a lead or supervisory role
• You demonstrate excellent verbal and written communication abilities across all level of an organization
• You possess leadership skills with a dedication to driving and achieving results
• You have knowledge of employee relationship building and performance management techniques
• You demonstrate intermediate-level to advanced-level proficiency with Microsoft Office (specifically Excel), Google Suite, Salesforce (preferred), and other office management tools
• You have the ability to multitask and monitor several projects at all times, and to work across various teams and time zones
• You embrace and effectively demonstrate the Moishe Mindset: Be the Difference, Connect & Listen, Invest Wisely, Embrace the Unknown, Own It!, Value People, and Work Well, Live Well, and Have Fun!
• You have eligibility to work in the United States without employer sponsorship

The Fine Print:

The Associate Director of House & Pod Support is a full-time, exempt, year-round position, and requires weekday office hours to complete job requirements. This position works in one of our U.S. Hub Offices (Encinitas, Chicago, New York, Washington, D.C., or Charlotte). This position is supervised by the Sr. Director, North American House & Pod Programs.

Beginning in early 2022, we’re excited to be returning to a hybrid work schedule at our Hub Offices, where employees can choose to work remotely 2 days per week and collaborate in-person with coworkers the rest of the week (Wednesday will be a day we are all in the office together!).

Employees will receive prior notice in advance of starting this new schedule.  Moishe House requires “full vaccination” for all staff to travel, work in offices, and participate in any Moishe House group gatherings. We use the CDC’s definition of “full vaccination” as the standard, with variations based on country as needed.

How Moishe House Takes Care of You:

• Healthcare: Health, vision, dental, and mental health benefits ($0 employee contribution option available)
• Time off: 15 days paid time off (PTO) (used as needed for personal, vacation, and sick days) per year that increases with continued employment (additional benefits for former Hillel and BBYO employees through the Talent Alliance) PLUS office closures and up to 7 floating holidays for Jewish and US holidays
• 401(k): up to 3% matching after one year of employment
• Flexible Spending Account options
• Quarterly paid day of service to give back to your community
• Highly qualified, creative, and go-getter teammates and a dedicated supervisor
• Company discounts on flights, hotels, sporting events, concerts amusement parks, gyms, and more through Plum Benefits
• Schedule options to accommodate your work and lifestyle
• Opportunity to work in one of our Moishe House Hub Offices (Charlotte, Chicago, Encinitas, CA, Washington, DC, or NYC)!

How Moishe House Pays You:

• Moishe House’s starting salary ranges are based on education, experience, location, and skillset required for each role
• This is a full-time exempt position:
  • Charlotte, NC: $58,000-$64,000/year
  • Chicago, IL or Encinitas, CA: $64,000-$70,000/year
  • NYC or DC: $71,000-$75,000/year
• Annual merit-based salary increase

How Moishe House Invests in You:

• $1,000 USD annual professional development fund
• One-on-one Jewish learning with an educator of your choice
• Local professional learning opportunities
• Opportunities for advancement through career path planning

Possible Steps in Our Hiring Process: 

How to Apply:

Please email cover letter and resume to: careers@moishehouse.org. Please write “Associate Director – House & Pod Support” with your first and last name AND preferred location in the subject line.

Moishe House is a dynamic organization that recognizes and supports individuals from a broad range of experiences and backgrounds.  We are proud to be an equal opportunity employer.  All qualified applicants will be considered for employment without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer-related or HIV/AIDS-related), genetic information, or sexual orientation.